From inquiry to your warehouse - how Systler's export process works
We make B2B botanical ingredient procurement straightforward. Five steps from first contact to delivery.
Submit your inquiry
Use our Request a Quote form, send us an email, or message us on WhatsApp. Tell us which ingredient you need, the quantity, destination country, and any specific certification requirements.
We respond within 24 hours on business days with an initial acknowledgment and follow-up questions if needed.
- Quote form, email, or WhatsApp
- 24-hour response guaranteed
- No commitment required at this stage
Receive product specs & COA samples
We send you the full product specification sheet, a sample Certificate of Analysis from a recent batch, pricing (FOB/CIF), MOQ, and packaging details. No vague quotes — everything in writing.
- Full specification sheet
- Sample COA from recent batch
- Clear pricing — FOB or CIF
- MOQ, lead times, packaging details
Approve your sample
For qualified buyers, physical product samples are available before bulk orders are placed. Samples are accompanied by the full COA and specification sheet. We cover standard sample shipping costs for serious inquiries.
- Physical samples available for qualified buyers
- Full COA and specs included with sample
- Your QA team can independently test
- No bulk commitment until you're satisfied
Confirm order & payment terms
Once you approve the sample and pricing, we issue a formal proforma invoice. Payment terms are flexible — typically 30–50% advance with balance against Bill of Lading, or via confirmed Letter of Credit (LC) for larger orders.
- Formal proforma invoice issued
- 30–50% advance + balance on BL
- Letter of Credit (LC) accepted for large orders
- Production begins on receipt of advance
Shipment & full documentation
Your order is packed, tested, and dispatched from Amritsar / Delhi port. Full export documentation including Bill of Lading, commercial invoice, packing list, COA, allergen declaration, and COO are provided before or upon shipment.
- FOB Delhi / Amritsar or CIF as agreed
- Bill of Lading, commercial invoice, packing list
- COA, allergen declaration, Certificate of Origin
- Phytosanitary certificate where required
- Shipment tracking provided
Repeat orders made easier
Once we establish a working relationship, repeat procurement is faster and simpler.
Standing agreements
For repeat buyers, we can establish standing supply agreements with pre-agreed pricing, lead times, and documentation standards.
Batch availability alerts
For seasonal ingredients, we notify you in advance when new batches are ready, so you can plan procurement without supply gaps.
Consolidated documentation
Repeat partners can consolidate multiple product orders in one shipment with unified documentation — saving time and freight costs.
Ready to start? Step 1 takes 2 minutes.
Fill out our quote form and we'll be in touch within 24 hours with specs, samples, and pricing.
